Recruiting & Hub Coordinator
People & Operations | Job ID 2804909Job Summary
At Audible, we believe stories have the power to transform lives. It’s why we work with some of the world’s leading creators to produce and share audio storytelling with our millions of global listeners. We are dreamers and inventors who come from a wide range of backgrounds and experiences to empower and inspire each other. Imagine your future with us.
ABOUT THIS ROLE
We are looking for an organized problem solver to fill this Recruiting and Hub Coordinator role. In this role, you will support our local Hub team as well as Talent Acquisition. You will be involved in all the tasks that keep a team running - scheduling and coordinating meetings, creating, planning and executing office and team events including Executive visits, organising Volunteering activities with partner organisations, maintaining the office environment, as well as scheduling hiring interviews, assisting with onboarding and events, maintaining data, and additional administrative tasks as required.
ABOUT YOU
You’re extremely organized and deliver high quality results across multiple tasks and initiatives. You are customer obsessed. You’re a problem solver and strong communicator. You identify issues and find solutions. You thrive in a fast-paced environment and don't shy away from ambiguity. You maintain confidentiality at all times. You have previous experience in office management, event and/or executive administrative experience.
As a Recruiting & Hub Coordinator, you will...
Support the global recruitment team as a Recruiting Coordinator:
- Support the Talent Acquisition Team in scheduling candidate interviews, ensuring the best candidate experience
- Maintain expertise in recruiting systems, processes, and compliance
- Maintain a strong understanding of the Company's organisational structure and APAC employee policies
- Assist with documentation and process maintenance: updating internal wiki and reference guides proactively, updating and creating new email templates, sharing recruitment or local culturally relevant updates with the larger team
Manage the Hub in support of the local Hub Leader:
- Coordinate and manage Hub and regional meetings
- With hub leadership direction, plan, coordinate and execute hub events and celebrations
- Partnering with internal stakeholders and external organisations to organize volunteering activities as part of our Activate Caring principle
- Plan and coordinate international leadership visits. This may include complex travel arrangements
- Purchasing for the office, including preparing expense reports
- Prepare tracking reports as required by hub leader
- Track and drive completion of key deliverables and follow up on outstanding items and action items
- Manage all hub needs from liaising with and supporting facilities, ordering food and drinks, and ensuring our hubs are well maintained
ABOUT AUDIBLE
Audible is the leading producer and provider of audio storytelling. We spark listeners’ imaginations, offering immersive, cinematic experiences full of inspiration and insight to enrich our customers daily lives. We are a global company with an entrepreneurial spirit. We are dreamers and inventors who are passionate about the positive impact Audible can make for our customers and our neighbors. This spirit courses throughout Audible, supporting a culture of creativity and inclusion built on our People Principles and our mission to build more equitable communities in the cities we call home.
ABOUT THIS ROLE
We are looking for an organized problem solver to fill this Recruiting and Hub Coordinator role. In this role, you will support our local Hub team as well as Talent Acquisition. You will be involved in all the tasks that keep a team running - scheduling and coordinating meetings, creating, planning and executing office and team events including Executive visits, organising Volunteering activities with partner organisations, maintaining the office environment, as well as scheduling hiring interviews, assisting with onboarding and events, maintaining data, and additional administrative tasks as required.
ABOUT YOU
You’re extremely organized and deliver high quality results across multiple tasks and initiatives. You are customer obsessed. You’re a problem solver and strong communicator. You identify issues and find solutions. You thrive in a fast-paced environment and don't shy away from ambiguity. You maintain confidentiality at all times. You have previous experience in office management, event and/or executive administrative experience.
As a Recruiting & Hub Coordinator, you will...
Support the global recruitment team as a Recruiting Coordinator:
- Support the Talent Acquisition Team in scheduling candidate interviews, ensuring the best candidate experience
- Maintain expertise in recruiting systems, processes, and compliance
- Maintain a strong understanding of the Company's organisational structure and APAC employee policies
- Assist with documentation and process maintenance: updating internal wiki and reference guides proactively, updating and creating new email templates, sharing recruitment or local culturally relevant updates with the larger team
Manage the Hub in support of the local Hub Leader:
- Coordinate and manage Hub and regional meetings
- With hub leadership direction, plan, coordinate and execute hub events and celebrations
- Partnering with internal stakeholders and external organisations to organize volunteering activities as part of our Activate Caring principle
- Plan and coordinate international leadership visits. This may include complex travel arrangements
- Purchasing for the office, including preparing expense reports
- Prepare tracking reports as required by hub leader
- Track and drive completion of key deliverables and follow up on outstanding items and action items
- Manage all hub needs from liaising with and supporting facilities, ordering food and drinks, and ensuring our hubs are well maintained
ABOUT AUDIBLE
Audible is the leading producer and provider of audio storytelling. We spark listeners’ imaginations, offering immersive, cinematic experiences full of inspiration and insight to enrich our customers daily lives. We are a global company with an entrepreneurial spirit. We are dreamers and inventors who are passionate about the positive impact Audible can make for our customers and our neighbors. This spirit courses throughout Audible, supporting a culture of creativity and inclusion built on our People Principles and our mission to build more equitable communities in the cities we call home.
Basic Qualifications
- Experience in office management and/or executive assistant functions
- Experience in planning and executing events
- Experience with Microsoft Office Suite including but not limited to Word, Excel, PowerPoint, and Outlook
- Business fluency in English and Japanese
- Experience in planning and executing events
- Experience with Microsoft Office Suite including but not limited to Word, Excel, PowerPoint, and Outlook
- Business fluency in English and Japanese
Preferred Qualifications
- Experience in Human Resources or related field
- Customer focus, attention to detail and organization skills
- Analytics and/or reporting experience
- Strong communication skills, spoken and written
- Ability to work with various levels of internal and external customers
- Understanding of recruitment processes in general
- Experience with Executive level scheduling and communications
- Ability to work independently with little supervision and successfully resolve ambiguity
- Customer focus, attention to detail and organization skills
- Analytics and/or reporting experience
- Strong communication skills, spoken and written
- Ability to work with various levels of internal and external customers
- Understanding of recruitment processes in general
- Experience with Executive level scheduling and communications
- Ability to work independently with little supervision and successfully resolve ambiguity
